(0) Not defined:

There is no legal entity associated with the repository and no plan for the repository to be hosted by one.

(1) Initial:

There is strategic plan and a clear timeline for the repository to be hosted by an institution or consortium.

(2) Repeated/partial:

The repository is hosted by a legal entity but there is no formal agreements in place.

(3) Defined:

A formal agreement ensures that a legal entity is responsible for hosting the repository and it is appropriate for the designated community.

(4) Managed:

(5) Optimised:

(0) Not defined:

There is no evidence of a guarantee of funding, or all funding comes from applications for projects.

(1) Initial:

There is some commitment to partially fund the repository activities and not for 5 years. Some core funding comes from time limited projects.

(2) Repeated/partial:

There is a commitment in place to fund the repository activities on a rolling regular review for five years, or there is a commitment to 3 years or more of funding.

(3) Defined:

The organisation has a commitment for sufficient funds to conduct its repository activities for 5 years or more.

(4) Managed:

(5) Optimised:

(0) Not defined:

There is no evidence of monitoring of demand for repository services.

(1) Initial:

The organisation only reacts to significant changes in demand for the repository services when the changes occur. It does not attempt to adjust its funding.

(2) Repeated/partial:

The organisation occasional reviews changes in demand for the repository services and only reacts to significant changes.

(3) Defined:

At regular intervals (ideally annually or more frequently) the institution monitors the demand for its repository services.

(4) Managed:

The organisation actively monitors demand and response for its repository services and is aware of trends.

(5) Optimised:

At regular intervals the organisation utilises the monitoring information to adapt its level or other aspects of its repository service provision and ensures there is adequate funding.

(0) Not defined:

There is no evidence that the organisation is assessing the training and professional development needs of its repository staff.

(1) Initial:

The organisation assesses the training and professional development needs of its repository basis upon request or on an ad hoc basis. There is no evidence of a strategic training plan or policy in place, but one may be under development.

(2) Repeated/partial:

The organisation regularly assesses the training and professional development needs of its repository staff but there is no strategic plan or policy in place on how to address the needs.

(3) Defined:

At regular intervals the organisation assesses the training and professional development needs of its repository staff. There is a strategic plan, or policy, in place that defines how needs should be addressed.

(4) Managed:

The organisation monitors the assessment process and alignment with the training and professional development strategic plan or policy document.

(5) Optimised:

At regular intervals the training and professional development strategic plan or policy and the assessment process are reviewed and updated if necessary. Updates are documented.

(0) Not defined:

There is no evidence that training plans exist or are being used. There is no planned training.

(1) Initial:

There are no formal training plans. Informal agreements with some members of staff about training and professional development are made.

(2) Repeated/partial:

Training and professional development planning exists. There is no formal assurance that these are carried out.

(3) Defined:

There are training and professional development plans for all staff which are implemented through regular training.

(4) Managed:

Training plans are assessed and measured against organisational needs for personnel development.

(5) Optimised:

Improvements to the process of creating training and professional development plans are reviewed at regular intervals.

(0) Not defined:

There is no evidence that adequate resources are being allocated for training and professional development.

(1) Initial:

There are some resources available for training and professional development, but they are allocated on an ad hoc basis, as and when requested.

(2) Repeated/partial:

There are adequate resources to meet training and professional development needs, however there is no overall strategy to address training and professional development so it does not meet the organisational need.

(3) Defined:

There are adequate resources to meet the training and professional development needs of the repository staff and according to the strategic plan or training policy.

(4) Managed:

Resources utilised for training and professional development are assessed and measured at regular intervals.

(5) Optimised:

Resource levels required for training and professional development are assessed at regular intervals and based upon the needs adjusted accordingly.

(0) Not defined:

There is no evidence that the organisation has defined a level for the appropriate number of staff to support all functions and services. The number of staff appears to be inadequate to support all functions and services. Many core competencies are missing.

(1) Initial:

There is evidence staffing is partially complete, either due to lack of resources or unable to employ qualified staff. The organisation has not defined the appropriate staffing level to support all repository functions and services.

(2) Repeated/partial:

There is evidence that there is likely to be an appropriate number of staff to support all repository functions and services, however the organisation has not defined what is the appropriate level.

(3) Defined:

The defined level for the appropriate number staff to support all functions and services is met.

(4) Managed:

Staffing levels appropriate to support functions and service needs are monitored and assessed at regular intervals. The monitoring is documented.

(5) Optimised:

At regular intervals the appropriate staffing level is reviewed with respect to the function and service needs and the defined appropriate level is adjusted accordingly.

(0) Not defined:

There is no evidence that roles and responsibilities have been defined and described, or it is not necessary to define roles and responsibilities.

(1) Initial:

Roles and responsibilities within the repository are unassigned disorganised. Staff undertake tasks on an ad hoc basis.

(2) Repeated/partial:

Roles and responsibilities are partly defined; implicitly understood on individual basis; no formalised documentation.

(3) Defined:

Roles and responsibilities has been recognised, documented and communicated throughout the organisation.

(4) Managed:

Roles and responsibilities are measured in terms of demand and activity.

(5) Optimised:

At regular intervals roles and responsibilities are reviewed, assessed and adapted as required.